How to find unexplained stock differences

Compare what should be on the shelf with what is there, while there is still time to ask why.

On the computer, 10 steps

Guide 3 of 5 in Start here: one result at a time

What you need

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Add your items
Create them one by one, or bring in your Excel list.
Receive what you buy
On the phone, open Stock › Receive goods › New entry › Receive a delivery.
Check and save
Check the items and prices, add the note number, then Save. Stock goes up once.
Write the dish’s recipe
Each sale then takes the ingredients out of stock on its own.
Record staff meals and waste
Use Quick stock out with a reason. Otherwise they look like a gap.
Start a count
On the computer, open Stock counts › Start New Inventory. Pick the storage and how you count.
Staff count on their phones
They open Stock › Join a count. They count what is on the shelf.
Check, then close
Expected, Actual Qty and Difference sit side by side. Press Validate and Close.
Read the difference
Past stock counts shows each gap in quantity and at cost.
Look at the item’s history
Open the item and tap History. Every movement is there with its balance.

For each item you see expected, counted, the difference and its value at cost.

The first count needs your items, purchases and sales in the app. Each count after that is only the counting.

Calling a difference theft. It can be a missed delivery, waste or a wrong recipe, so check first.
Not recording staff meals. They come back as a gap.
Marking uncounted items as zero to close faster. Do that only if the shelf is really empty.

How to calculate your real food cost and price a dishRecipe and purchase costs, then the price.

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